Manually Setting up Email

Topics

Please note! These instructions will help you set up your computer to check an existing email account.  If you want to create a new email address, you must first contact the Boreal office at (218) 387-9471 to create the email address, and then follow these instructions to allow your computer to check that new address.

The following topics are available:

iPhone / iPad

Please substitute your username (everything before @boreal.org in your email address) wherever the instructions say username or login-name:

(NOTE: Once your email is set up, the easiest way to check it is to send a message to yourself. Wait a few seconds and then check your mail. If you have configured everything correctly the message will come right back to you.)

To first set up your Boreal email account on your iPhone or iPad:

  • Go to Settings and tap Mail, Contacts, Calendars
  • Tap "Add Account" (at the bottom of the list)
  • Tap "Other" (at the bottom)
  • Tap "Add Mail Account"
  • Fill in the following information:

    • Name: Your real name as you want it to appear on your emails - ex. Joe Smith
    • Address: Your Boreal email address - ex joe@boreal.org
    • Password: Your Boreal password (remember, it's case-sensitive!)
    • Description: Anything you want.  A good option is "Boreal Email"
  • Tap the Next button at the top right.
  • POP3 customers - tap the POP button at the top.  Otherwise leave IMAP selected.  If you aren't sure what type of customer you are, select POP.
  • Fill in the following information where requested:

    • Under Incoming Mail Server:

      • For POP customers  - Host Name: mail.boreal.org
      • For IMAP customers - Host Name: imap.boreal.org
      • User Name: Your boreal username, in all small letters.  This is everything before @boreal.org in your email address.  For example, if your email address is joe@boreal.org, your username is joe.
      • Password: Your Boreal password (it's probably already filled in)
    • Under Outgoing Mail Server:

      • Host Name: smtp.boreal.org
      • User Name: Your boreal username - same as for Incoming mail server.  Note that it says this is optional - it's not!
      • Password:  Your Boreal password - same as for incoming mail server.
  • Tap the Next button at the top right.
  • You'll get a message saying it can't connect using SSL.  Tap "Yes" to try setting up the account without SSL
  • You'll get the same message again for the outgoing mail server - Tap "Yes" again.

The system should now finish setting up your account and you will start receiving your Boreal email through your Mail app.

Thunderbird

Normally, your email will be automatically set up when you run Boreal's installation CD. However, if you need to set it up manually, here's how you do it.  Please substitute your username (everything before @boreal.org in your email address) wherever the instructions say username or login-name:

(NOTE: Once your email is set up, the easiest way to check it is to send a message to yourself. Wait a few seconds and then check your mail. If you have configured everything correctly the message will come right back to you.)

  • Click on [Tools], [Account Settings].

    • If you see a line on the left side of the screen that says mail.boreal.org or is similar or identical to your Boreal email address:
      • Click on it. Then supply the following information on the right side of the screen:
        Your Name: Your name goes here
        Email Address: username@boreal.org
        Reply-to Address: username@boreal.org
      • On the left side of screen, click [Server Settings]. On the right side of the screen, verify the following information:
        Server Type: POP Mail Server
        Server Name: mail.boreal.org
        User Name: (login-name)

        If these values are not correct, you'll need to delete and re-create your email account with the correct settings. Click the Remove Account button at the bottom of the screen, click Yes when it asks if you're sure, and then proceed here.

        If they are correct, at the bottom of the screen verify that "Leave messages on server" is unchecked.

      • On the left side of the screen, click [Outgoing Server (SMTP)]. You should see one server listed.  Click the [Edit] button to change it, and then supply the following information:
        Server Name: smtp.boreal.org
        User Name: (ok to leave empty, or username)

         
      • Click OK.

    • If you don't see a line on the left side of the screen that looks like your Boreal email address:
      • Click the Add Account button at the bottom of the screen. The New account wizard will open.
      • Select "Email Account" and click Next.

         
      • Supply the following information:
        Your Name: (Your Name goes here)
        Email address: username@boreal.org
        Click Next.
      • Click POP to select it. Under Incoming Server, enter mail.boreal.org. Click Next.
      • Your Incoming user name should have defaulted to your username. If it didn't, enter your username. Click Next.
      • Click Next to accept the default account name.
      • Click Finish.
      • On the left side of the screen, Click [Outgoing Server]. If you don't see mail.boreal.org or smtp.boreal.org in the box, click the Add button and supply the following information:
        Server Name: smtp.boreal.org
        User Name: (ok to leave empty, or username)
      • Click OK.

    • You're set up and ready to check your mail!

Outlook Express

Normally, your email will be automatically set up when you run Boreal's installation CD. However, if you need to set it up manually, here's how you do it.  Please substitute your username (everything before @boreal.org in your email address) wherever the instructions say username or login-name:

(NOTE: Once your email is set up, the easiest way to check it is to send a message to yourself. Wait a few seconds and then check your mail. If you have configured everything correctly the message will come right back to you.)

Internet Explorer uses the Outlook Express application to send and receive email. Outlook Express will open up if you select [Tools],[Mail and News],[Read Mail] from Internet Explorer.

(NOTE: On newer computers, Outlook may be set as your default mail program rather than Outlook Express. If you want to use Outlook, go here for setup instructions. If you'd rather have Outlook Express, from Internet Explorer click [Tools], [Internet Options], click the [Programs] tab, and on the E-mail line select Outlook Express from the drop-down box. Then click OK.)

  • In Outlook Express, go to [Tools],[Accounts]. The Internet Accounts window will open. Click on the [Mail] tab at the top of the screen.
  • If you see a line that says "mail.boreal.org" or "Boreal Access" or something similar:
    • Double-click on that line.
    • On this screen, supply the following information:
      Name: (Your name goes here)
      Email address: username@boreal.org
    • Click the [Servers] tab. Supply the following information:
      Incoming mail (POP3): mail.boreal.org
      Outgoing mail (SMTP): smtp.boreal.org
      Account name: username
      Password: (your Boreal password)
      Make sure the Remember Password box is checked - this way you won't have to re-type your password every time you check email. "Logon using secure password authentication" should NOT be checked.

    • Click the [Advanced] tab. At the bottom of this screen, make sure the box labeled "Leave a copy of messages on server" is unchecked.
    • Click the OK button to close the window. You're set up and ready to check your mail!

  • If you don't see a line that says "mail.boreal.org", "Boreal Access" or something similar:
    • Click the Add button and select [Mail]. The Internet Connection Wizard will appear. (NOTE: In older versions of Outlook Express, you may not get the wizard. If you don't, follow the instructions starting here.) Otherwise:
    • Type your name in the Display Name box. Click the Next button.
       
    • If you see a line that says "I already have an e-mail address that I'd like to use" click it. Type username@boreal.org in the E-mail address box. Click the Next button.
    • Supply the following information:
      My incoming mail is a: POP3
      Incoming mail (POP3, IMAP, or HTTP) server: mail.boreal.org
      Outgoing mail (SMTP) server: smtp.boreal.org
      Click the Next button.

    • Supply the following information:
      Account name: username
      Password: (your Boreal password)
      Make sure the Remember Password box is checked - this way you won't have to re-type your password every time you check your email. Click the Next button, and click Finish.
    • You're done! Go check your email!

Netscape Mail (versions 6 & 7)

Normally, your email will be automatically set up when you run Boreal's installation CD. However, if you need to set it up manually, here's how you do it.  Please substitute your username (everything before @boreal.org in your email address) wherever the instructions say username or login-name:

(NOTE: Once your email is set up, the easiest way to check it is to send a message to yourself. Wait a few seconds and then check your mail. If you have configured everything correctly the message will come right back to you.)

  • Click on [Edit], [Mail and Newsgroup Account Settings].

    • If you see a line on the left side of the screen that is similar or identical to your Boreal email address:
      • Click on it. Then supply the following information on the right side of the screen:
        Account Name: username@boreal.org
        Your Name: Your name goes here
        Email Address: username@boreal.org
        Reply-to Address: username@boreal.org
      • On the left side of screen, click [Server Settings]. On the right side of the screen, verify the following information:
        Server Type: POP Mail Server
        Server Name: mail.boreal.org
        User Name: (login-name)

        If these values are not correct, you'll need to delete and re-create your email account with the correct settings. Click the Remove Account button at the bottom of the screen, click Yes when it asks if you're sure, and then proceed here.

        If they are correct, at the bottom of the screen verify that "Leave messages on server" is unchecked.

      • On the left side of the screen, click [Outgoing Server]. Supply the following information:
        Server Name: smtp.boreal.org
        User Name: (ok to leave as null, or username)
      • Click OK.

    • If you don't see a line on the left side of the screen that looks like your Boreal email address:
      • Click the New Account button at the bottom of the screen. The New account wizard will open.
      • Select "ISP or Email provider" or "Email Account", whichever is available. Click Next.
      • Supply the following information:
        Your Name: (Your Name goes here)
        Email address: username@boreal.org
        Click Next.

      • Click POP to select it. Under Server Name, enter mail.boreal.org. Click Next.
      • Your user name should have defaulted to your username. If it didn't, enter your username. Click Next.
      • Click Next to accept the default account name.
      • Click Finish.
      • On the left side of the screen, Click [Outgoing Server]. Supply the following information:
        Server Name: smtp.boreal.org
        User Name: (ok to leave empty, or username)
      • Click OK.

    • You're set up and ready to check your mail!
    • Netscape 8: Netscape 8 does not include an email client.  If you are using Netscape 8 you'll need a different software program, such as Outlook Express, Eudora or Thunderbird to do your email.

Eudora

Normally, your email will be automatically set up when you run Boreal's installation CD. However, if you need to set it up manually, here's how you do it.  Please substitute your username (everything before @boreal.org in your email address) wherever the instructions say username or login-name:

(NOTE: Once your email is set up, the easiest way to check it is to send a message to yourself. Wait a few seconds and then check your mail. If you have configured everything correctly the message will come right back to you.)

  • First, start the Eudora program. If the "Welcome to Eudora!" wizard starts:
    • Click Next. Click "Create a brand-new email account" and click Next.
    • Type in your name as you'd like it to appear on email messages you send. Click Next.
    • Type in your email address.
    • Type in your user name. This is everything before the @boreal.org in your email address. Click Next.
    • Type mail.boreal.org in the [Incoming Server] field. Make sure POP is selected below this and click Next.
    • Type smtp.boreal.org in the [Outgoing Server] field. Click Next.
    • Click Finish. You're done!

  • If the wizard doesn't start:
    • Click [Tools], [Options] and on left side of the screen click [Getting Started] and supply the following information:
      Real Name: (Your Name goes here)
      Return Address: username@boreal.org
      Mail Server (Incoming): mail.boreal.org
      Login Name: username
      SMTP Server (Outgoing): smtp.boreal.org

    • Now on the left side of the screen click [Checking Mail].  Make sure that the [Send on Check] box is not checked. This keeps Eudora from sending your queued mail whenever it checks for new mail - having this checked could result in mail you weren't ready to send going out anyway!

    • Next on the left side of the screen click [Incoming Mail] and make sure that the [Leave Mail on Server] box is unchecked.
    • Click the OK button at the bottom of the page....All Done!